Office Assistant (m/f/d)

Full-time / Onsite / Leoben

The HOT Energy Group (HOT) is a technology driven, multidisciplinary and independent organisation serving the energy industry. HOT Engineering GmbH, a member of the HOT Energy Group, is a leading reservoir consultancy and training and knowledge transfer organisation committed to delivering services reflecting the latest thinking, development, and technologies in the industry, with headquarters in Leoben/Austria and branch offices in Vienna/Austria, Germany, Libya and the UAE.

We are looking for a highly motivated, dynamic, and self-organised personality able to work with meticulous attention to detail to join our international team at our headquarters in Leoben, Austria.

You have excellent bilingual language (German/English), computing (MS Office) and administrative skills? You have a ‘can do’ positive and service-oriented attitude; you are flexible and enjoy assisting with additional tasks as required? Then you are the right person to join our international team.

This exciting and challenging job opportunity gives you the possibility to work in a highly motivated, globally experienced, multidisciplinary, and multicultural team that works together to achieve.

Your responsibilities:

In this role you will be responsible for providing administrative, organisational, and operational support to our team including:

  • Day to day assistance to team with all corporate affairs
  • Coordination and scheduling of meetings and appointments
  • Organisation and coordination of domestic and international travel (incl. flight, hotel, car rental bookings, visas) and other related logistical arrangements
  • Process (monitor, check, distribute, reply, etc) internal and external correspondence, communications, proposals, presentations, reports and other documents
  • Handle incoming calls and other means of communications

Your profile:

  • Proven experience working in an office environment and performing administrative tasks
  • Demonstrating strong interpersonal skills and cultural awareness when dealing with colleagues, clients and associates
  • Educational background HAK, HBLA or similar
  • Excellent English and German language skills – both verbal and written (additional language skills are an advantage)
  • Excellent computer knowledge (e.g. MS-Office) skills
  • Reliability, efficient, well organised and a hands-on approach
  • Stress resistance, resilience, and ability to work in a team and with a diverse group of individuals

What we offer you

  • An interesting, diversified, and challenging job within an international organisation that requires a great deal of responsibility
  • An opportunity to improve skills and gain experience in international business
  • A modern workplace within a technology driven, multidisciplinary and independent organisation
  • A pleasant working atmosphere
  • Immediate start

Are you ready to join our professional team? Apply now!

We look forward to receiving your convincing application in the English language (including detailed CV). Please send it to

While we are legally obliged to state the minimum monthly salary (EUR 2082) according to the collective agreement (Kollektivvertrag), we will of course offer a competitive package based on your education, skills and experience.

Your Point of Contact

HOT Engineering GmbH
A Member of the HOT Energy Group
Parkstrasse 6
8700 Leoben, Austria

+43 3842 43053-0

Offshore Oil Rig

HOT Engineering GmbH   Tel: +43 3842 43 0 53-0   Fax +43 3842 43 0 53-1